Programme Manager | Inclusive Jobs

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The Transport Security Directorate (TSD) works across the Department for Transport, HMG, and with partners to mitigate the threats the transport sector faces domestically and internationally.

We lead on high profile work to implement and improve the transport sector’s cyber security, maritime and aviation security regimes as well as working with international partners to raise global standards and build capability.

This postholder will be part of the wider PMO team who oversee the project management framework in the National Science, Security and Research Division, supporting project leads in project delivery on a local basis whilst also centrally supporting to ensure that processes are being followed correctly and consistency is being achieved.

This role will primarily focus on supporting the projects leads of the Research, Analysis and Development (RAD) programme on a local basis in the management and delivery of projects across the project lifecycle. This includes support in overseeing the project to ensure that it is being delivered within the agreed project performance objectives.

This role will also monitor and track progress on performance for a large number of concurrent projects as well as prepare regular project status reports, and work with the project leads to escalate any risks or issues as required.

Responsibilities include, but not limited to:

Supporting with hands-on delivery alongside the project leads throughout the project lifecycle to agree and work towards achieving the baseline performance objectives and realisation of benefits.
Assisting with tracking progress against baseline performance objectives, reviewing supplier reports and preparing any necessary reports and dashboards for various governance forums. This includes:
1. Financial management – estimating and monitoring costs and budget such as producing forecasts and actual spend against budget.
2. Schedule management – developing, producing and maintaining schedules, reviewing supplier schedules and milestones, reporting any forecasted delays as well as exploring remedial action.
3. Risk management – supporting project leads in proactive issues and risk management and leading risk review meetings to ensure risk management is a live and proactive activity.
Coordination of early-stage requirements capture by working with all necessary stakeholders to agree the base scope, including organising the necessary meetings and following-up on actions and requests.
Supporting project leads in implementing change control and coordinating the process, which may involve completing and issuing the necessary documentation for approval by various stakeholders.
Supporting the Head of PMO in ensuring timely upward reporting, such as extracting any data required on project performance/risks.
Systematically identifying, analysing and communicating with stakeholders, using appropriate channels, to ensure all those impacted are engaged, taking account of their levels of influence and particular interests.
Providing healthy challenge and scrutiny of project leads and suppliers on performance, such as exploring acceleration options if a delay occurs on a time critical project.

For more information, please see the attached Role Profile.

Person specification

About You

To thrive in this role, you will be an organised self-starter. You will have experience of managing, tracking and reporting on various projects and programme performance and be comfortable estimating and monitoring costs and budgets of these projects.

You will be confident working with a wide range of stakeholders, building strong working relationships and setting priorities, objectives and timescales with them.

You will hold, be working towards or have the willingness to gain the following qualifications:

APM Project Fundamentals Qualification (PFQ).
PRINCE2 Foundation.

Additional information

A minimum of 60% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.

This role will require you to travel approximately twice a month.

Qualifications

A formal qualification in a STEM subject to at least degree or equivalent level or relevant experience of transport security.

Behaviours

We’ll assess you against these behaviours during the selection process:

Managing a Quality Service
Delivering at Pace
Making Effective Decisions
Working Together

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out more about what it’s like working at the Department for Transport .

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

How to apply

As part of the application process, you will be asked to provide a CV and Personal Statement (750 words). Further details around what this will entail are listed on the application form.

Please tailor your CV to demonstrate your suitability to the role and the essential criteria. For your Personal Statement, please provide detailed evidence of the following:

Experience managing, tracking and reporting various project and programme performance metrics such as scope, deliverables, milestones, timescales, resources, budget, risk and quality.
Experience estimating and monitoring costs and budget such as producing forecasts and actual spend against budget.
Experience working with stakeholders to set priorities, objectives and timescales.

The sift is due to take place week commencing 15th July 2024.

Interviews are likely to be held 31st July – 2nd August 2024.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

The selection process will be designed specifically for the role. As a result, your assessment will include:

An interview.

This interview could be conducted online via Teams or face to face at one of our offices. Further details will be provided to you should you be selected for interview.

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

For further information on Success Profiles visit our Careers website.

Reasonable Adjustments

As a Disability Confident Leader employer, DfT is committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.

Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.

If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.