Payroll Administrator 33 views

Job Title:                    Payroll Administrator

Reports to:                 Payroll Manager

Department:              Finance

Location:                    Caledonia Depot, Glasgow


Basic Purpose of Role 

  • To process all staff data changes and payment inputs to the payroll system to ensure weekly and monthly payrolls are run accurately and on time.

Main Duties

  • Administration of the payroll system implementing necessary changes regarding personnel contractual and legislative information including:-
    • Processing all documentation relating to new starters and leavers including issuing of P45 certificates and other associated tax forms
    • Managing sickness absence records and processing relevant contractual sickness payments in line with the terms and conditions relating to individual payroll. Application of SSP where applicable
    • Managing other statutory payments according to regulations – SMP,SPP ShPP etc.
    • Managing employee pay changes in relation to pay progression agreements and other changes as advised by HR or Operation teams
    • Accurate application of deductions from pay in line with Company agreements or notifications from external third parties.
  • Management of period end processes including:-
    • Running test payroll
    • Checking payroll output and manging control processes
    • Dedicating payroll and processing payroll final run
    • Printing and sending employee payslips
  • Accurately process documentation relating to BACS payments, sending through for payment to the Finance Team
  • Management of all period end reporting responsibilities to internal teams and external bodies
  • Preparation of statutory information for readiness of reporting by Payroll Supervisor or Payroll Manager
  • Manage payroll queries relating to remuneration and other ad hoc data requests from employees
  • Maintain local knowledge in respect of each payroll and update when necessary processing documentation
  • Liaise with HR and Operation Teams
  • Undertake any additional duties at the request of your line manager which are deemed to be within your competency

Special Working Conditions

  • Flexible working hours will be required occasionally

Company Responsibilities 

  • To establish and maintain effective relationships with colleagues
  • A commitment to the UK Bus vision and core values for the organisation.
  • To adhere to all FirstGroup policies and procedures.
  • To undertake any training and development activities at the request of your line manger.

Health & Safety Responsibilities 

  • To take care of your own safety and the safety of others at all times by complying with the Injury Prevention Principles and with your responsibilities for Health and Safety outlined in UK Bus Health and Safety Policy FG/000 at all times.
  • To report to your manager or supervisor any injury, collision, dangerous occurrence or a near miss in which you were involved, or are aware of having taken place at your place of work, or any concern regarding any health or safety issue.

Skills, Experience and Qualifications Required 

  • Numerate with analytical skills
  • Good communication skills
  • Able to work to deadlines
  • Good PC skills including Excel and Word
  • Excellent oral, written and presentation skills
  • Be committed to excellence in customer service
  • Committed to organisational confidentiality
  • Experience of dealing will all levels within a business

Performance Measures

  • Accurate and timely completion of payrolls

Rewards & Benefits

  • Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you! This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support
  • We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
  • Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
  • Cycle to work scheme
  • 20 days’ holiday + bank holidays
  • Pension scheme and chance to buy discounted First Group shares
  • Enhanced maternity / paternity pay
  • Flexible working

We put a big focus on physical and mental wellbeing at First Bus. We recognise that anyone can be affected by the stresses and strain of work, or life outside it. You’ll find a range of health-promotion initiatives, and you will have 24/7 access to our confidential Employee Assistance Programme.


Please apply now. We look forward to receiving your application

Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities and people. We welcome applications from all.

Applicants are advised that background checks will be conducted as a standard part of our recruitment process.

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