Personal Assistant to Deputy Directors

Job Expired

460894 Personal Assistant to Deputy Directors

Department for Transport

Apply before 11:55 pm on Tuesday 19th May 2026

📍 Location: Birmingham (This role is suitable for hybrid working)

💷 Salary: £30,485 – A Civil Service Pension with an employer contribution of 28.97%

🕘️ Contract Type: Permanent – Full-time

🏆️ Available Positions: 1

The Local Transport, Planning and Housing (LTPH) Directorate sits within the Department for Transport’s Public Transport and Local Group and plays a central role in shaping place‑based transport, planning and housing policy across England. The Directorate brings together local transport funding and delivery, transport analysis, housing, and planning, working closely with local authorities, other government departments and delivery partners to support sustainable growth, devolution and infrastructure delivery.

We are recruiting a highly organised and proactive Personal Assistant to support four Deputy Directors across Local Transport, Planning and Housing. This is a fast‑paced, varied role requiring excellent judgement, strong relationship‑building skills and the ability to manage competing priorities. You will provide high‑quality, proactive diary and inbox management, anticipate risks and issues, and play a key role in supporting effective leadership within a busy Directorate.

Top Responsibilities

Building strong, open, collaborative relationships with Deputy Directors to understand their preferences, areas of responsibility and priorities; developing and maintaining positive relationships with their key internal and external partners, as well as their wider team.
Proactively monitor and anticipate problems, risks, issues or tasks that your Deputy Directors may encounter; elevating issues in a timely manner to support them in resolving issues or share with others appropriately.
Handling inboxes as required. Use initiative and judgement to proactively forward emails / papers / messages to others and prioritising reading.
To manage and coordinate Deputy Directors’ diaries to ensure the most effective use of time. Prioritising the most significant meetings, using judgement and knowledge of their key partners, and resolving diary clashes.
Arrange meetings, including working closely with other Private Offices, Diary Managers and key Stakeholder offices. Where required, booking meeting rooms, desks and arranging visitors’ passes.
Ensuring any travel arrangements, hotel bookings and conference arrangements are made well in advance.
Support wider Divisional and/or Directorate activities, including sourcing Cascade volunteers, organisation of away days.

Benefits

Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here
25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave).
8 Bank Holidays plus an additional Privilege Day to mark the King’s birthday.
Access to the staff discount portal.
Excellent career development opportunities and the potential to undertake professional qualifications relevant to your role paid for by the department, such as CIPD, Prince2, apprenticeships, etc.
Joining a diverse and inclusive workforce with a range of staff communities to support all our colleagues.
24-hour Employee Assistance Programme providing free confidential help and advice for staff.
Flexible working options where we encourage a great work-life balance.

About You

To be successful in this role you will need to have the following experience:

Experience of working successfully in a complex organisation, building and maintaining successful relationships with senior internal and external stakeholders and providing professional advice.
Excellent organisational, problem solving and project management skills with experience of delivering high quality work.
Ability to proactively plan and prioritise work effectively ensuring objectives, targets and deadlines are met.
Strong written and verbal communication skills.
Have excellent IT skills (MS Office 365 products/Word/Excel/PowerPoint/OneNote/MS Teams).

How to Apply

👉 Read the full description and apply here: https://bit.ly/42uImKs

This vacancy closes at 23:55 on Tuesday 19^th May 2026