Legal Support Assistant – Construction 16 views

The Role

Whilst this role will ultimately involve you being based in our office full time, we are currently operating under temporary Covid-19 compliant practices, involving a balance of a remote and office-based working.  While these measures are in place we would expect you to attend our Southampton office at least twice per week.   You will be a core part of the team and able to access the technology, support and resources you require.   You will be able to rely on support from team members across the firm.  Our lawyer teams are also well supported by our Business Services Finance, HR, IT and Risk functions.

We are currently looking for a highly organised person to join our successful Construction team in our Chandlers Ford office as an Administrator.  Although preferred, legal experience is not required (nor experience in the construction industry).  Traditionally, the role has served as a ‘stepping stone’ towards legal qualifications into our team.   The role will initially include:

  • File opening & closure involving the accurate inputting of data, and letter and document production
  • Answering the telephone and taking accurate and detailed messages for fee earners
  • Arranging appointments and meetings between internal colleagues and/or external parties and/or Clients
  • Document production in both hard copy and electronic format, including: preparing standard documents such as retainers, standard letters/emails; Court bundles and bundles for Counsel; and, processing engrossed construction documents
  • Processing accounts system documentation, including preparing invoices and payment of third parties.

There is potential for growth within the role and the able and ambitious candidate will not be disappointed.

The successful candidate will be approachable and able to demonstrate their organisation skills with ease and have a track record of having worked well under pressure.  They will have good IT skills, a positive approach to team working as well as the ability to work on their own initiative.  They should be able to organise themselves and their work.  Ideally should be experienced in dealing with a busy and varied workload.

Personal qualities

  • Curiosity and a willingness to learn
  • Punctual, reliable and well organised
  • Adaptable, flexible and able to multi-task
  • Able to build strong working relationships with a wide range of people
  • Relishes taking responsibility and acting on own initiative
  • An ability to respect confidentiality is critical given the environment you will work in

Skills & Experience

Skills / Experience Required

  • Good communication skills – an ability to listen carefully and ask relevant questions
  • Positive and enthusiastic approach
  • Willingness to learn and develop
  • Confident in the use of IT and software
  • Attention to detail – an ability to follow processes and procedures accurately, ensuring there are no mistakes
  • Committed to rigour around treating all clients fairly
  • Focused on attributing dedication, determination and loyalty to colleagues, clients and communities
  • Able to demonstrate continuous development and diversity in thinking
  • Understands and complies with Information Security responsibilities commensurate with this role including Data Protection and the duty of confidentiality

    The Role

    Whilst this role will ultimately involve you being based in our office full time, we are currently operating under temporary Covid-19 compliant practices, involving a balance of a remote and office-based working.  While these measures are in place we would expect you to attend our Southampton office at least twice per week.   You will be a core part of the team and able to access the technology, support and resources you require.   You will be able to rely on support from team members across the firm.  Our lawyer teams are also well supported by our Business Services Finance, HR, IT and Risk functions.

    We are currently looking for a highly organised person to join our successful Construction team in our Chandlers Ford office as an Administrator.  Although preferred, legal experience is not required (nor experience in the construction industry).  Traditionally, the role has served as a ‘stepping stone’ towards legal qualifications into our team.   The role will initially include:

    • File opening & closure involving the accurate inputting of data, and letter and document production
    • Answering the telephone and taking accurate and detailed messages for fee earners
    • Arranging appointments and meetings between internal colleagues and/or external parties and/or Clients
    • Document production in both hard copy and electronic format, including: preparing standard documents such as retainers, standard letters/emails; Court bundles and bundles for Counsel; and, processing engrossed construction documents
    • Processing accounts system documentation, including preparing invoices and payment of third parties.

    There is potential for growth within the role and the able and ambitious candidate will not be disappointed.

    The successful candidate will be approachable and able to demonstrate their organisation skills with ease and have a track record of having worked well under pressure.  They will have good IT skills, a positive approach to team working as well as the ability to work on their own initiative.  They should be able to organise themselves and their work.  Ideally should be experienced in dealing with a busy and varied workload.

    Personal qualities

    • Curiosity and a willingness to learn
    • Punctual, reliable and well organised
    • Adaptable, flexible and able to multi-task
    • Able to build strong working relationships with a wide range of people
    • Relishes taking responsibility and acting on own initiative
    • An ability to respect confidentiality is critical given the environment you will work in

    Skills & Experience

    Skills / Experience Required

    • Good communication skills – an ability to listen carefully and ask relevant questions
    • Positive and enthusiastic approach
    • Willingness to learn and develop
    • Confident in the use of IT and software
    • Attention to detail – an ability to follow processes and procedures accurately, ensuring there are no mistakes
    • Committed to rigour around treating all clients fairly
    • Focused on attributing dedication, determination and loyalty to colleagues, clients and communities
    • Able to demonstrate continuous development and diversity in thinking
    • Understands and complies with Information Security responsibilities commensurate with this role including Data Protection and the duty of confidentiality

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