Head of Office for the Future Transport Systems Directors 43 views

Head of Office for the Future Transport Systems Directors

Department for Transport

Apply before 11:55 pm on Sunday 21st April 2024

Birmingham, Leeds, London

Job summary

We recognise the challenges that people with protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities.

Have you got excellent written and verbal communication skills?

Do you have strong organisational skills and enjoy working in a fast paced, varied environment?

Can you build robust relationships with a diverse range of stakeholders?

If so, we’d love to hear from you!

Job description

We have an exciting opportunity for a highly organised individual with excellent communication skills to join our team as Head of Director’s Office within the Future Transport Systems (FTS) directorate, as part of the Department for Transport (DfT). FTS’s mission is to build a sustainable transport future by considering the system, driving innovation and building incentives, regulations and choices that work for the user.

This role offers a fantastic opportunity to gain exposure to issues at the top of the policy agenda and play a leading, visible role in the functioning of a Directorate reporting directly to the Second Permanent Secretary. As Head of Directors’ Office you will need to be comfortable working at pace in a busy, but interesting role. You will need excellent judgement to help the Directors decide where to best focus their energies, prioritise their engagement, and take decisions on their behalf when needed. You will need to be a confident decision maker and be responsible for coordinating tasks, briefing and work across the Directorates. You will be the source of authoritative advice on their views and preferences, as well as seeing first-hand what it takes to be a senior leader, help run a large dynamic and high performing team, with direct access to senior figures across the Department and Whitehall.

Responsibilities include but are not limited to:

  • Proactively and effectively manage the Directors’ workflow, liaising with internal and external stakeholders at all levels of seniority, commissioning and coordinating work on their behalf.
  • Develop and maintain a strong understanding of issues relevant to the Directorate, using your judgement to prioritise issues as they arise and advising the Directors as needed.
  • Lead and support on the full suite of Business Support Functions including Management Assurance action plan, Management Information and quarterly performance reports, Business Continuity and Workforce Planning, FTE and Headcounts and budget.
  • Play a proactive role in the Directorate, helping to drive improvement in the business support and corporate wide functions, supporting other team members in busy periods.

For further information, please see the attached Role Profile

Person specification

An expert communicator with internal and external stakeholders at all levels, both verbally and in writing. You engage effectively to build trusted relationships, demonstrate a high degree of discretion to deliver classified information in a sensitive and considerate manner. With high attention to detail, you have the capability to write and approve correspondence. You demonstrate resilience, good judgement and the ability to remain calm under pressure. You are responsive to unexpected change and confident in your own ability to apply good judgement when making balanced decisions. You work well independently and as part of a team.

To succeed in this role you will have:

  • Experience of working collaboratively with internal stakeholders to meet reporting deadlines.
  • Experience of Corporate Support and Business Management.
  • Stakeholder engagement and management and the ability to build successful and professional working relationships.
  • Strong organisational skills and the ability to track and manage multiple priorities at once.

Additional Information:

A minimum 60% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.

You may be required to travel monthly to other DfT offices and attend meetings and visits around the UK.

More Information

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