GIS Drawing Office Data Administrator 14 views

Position GIS Drawing Office Data Administrator
Reporting to GIS Drawing Office Manager
Function Asset Information
Location Colchester
Reference Number 59265
Employment Period Permanent
Contract Type Collective
CiP Level / Bonus 3%
Starting Salary £22,813 – Plus benefits and bonus
Closing Date 25/06/2021


All applications will be reviewed after the closing date


We also offer :

Personal Pension Plan – Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%)

Tenancy Loan Deposit scheme

Tax efficient benefits: cycle to work scheme

Season ticket loan

Occupational Health support

Switched On – scheme providing discount on hundreds of retailers products.

Supplier discounts, such as O2, EE, Vauxhall cars, Universal tyres

Discounted access to sports and social clubs

Employee Assistance Programme.


Job Purpose


The GIS Data Administrators will be accountable for the information received into the GIS Drawing Office Team.

This will involve receiving records and forms from the business, contractors and Independent Connections Providers, conducting basic validation against specified acceptance criteria and record in a workflow system for the onward tracking and monitoring of all submissions.

The function will also undertake reconciliation checks across our asset systems (SAP PM, NetMAP).  In association with this, there will be the requirement to operate a number of processes to investigate and resolve basic data quality issues through close interaction and collaboration with the business.



The post holder is one of a team of 4 working closely with the GIS Technician’s and the Asset Registration Team

Principal Accountabilities

  • Data entry of all network records received from the business into tracker database/workflow tool
  • Issue notification of available work packs to GIS Technicians and Data Capture Contractors
  • Record all incoming jobs (post, electronic, SAP CRM) that require updates
  • Assess simple field work for accuracy and completeness then undertake basic data validation of asset registration and network records received from the business.
  • Missing information process administration
  • Assist with general enquiries from Field Staff, Project Managers and Contractors to help resolve data issues and minimise inaccuracies and liaise with update teams to respond
  • Provide management information and statistics to confirm performance against Regulatory, Company and Departmental targets from Workflow Management System
  • Maintain good internal and external working relationships between UK Power Networks teams and contractors
  • Support and facilitate GIS records assurance and audit activities to ensure compliance with associated processes and procedures.


Nature and Scope

The GIS Data Administrators report to the GIS Drawing Office Manager, who in turn reports to the Head of Asset Information within the Asset Management Directorate.

The Asset Management function is responsible for the development of investment plans and programmes to improve the performance and maintain the condition of a regulated asset base across a network serving 8 million customers.

Asset information is a combination of data about our physical assets, used to inform decisions about how they are managed, both for short term operational purposes and for long term strategic planning.  The Asset Information function is responsible for determining information requirements within an asset management context, how it should be collected, stored and analysed, and communicated both internally and externally to our stakeholders and regulator.

Ultimately, good asset information is crucial in the successful operation of our business.  It is necessary for accurate and informed decision making with respect to when and how we should invest in and operate our network, ensures the safe operation of our assets through timely and appropriate maintenance, and guarantees accurate reporting to the regulator with respect to both our investment plans and associated achievement.

The successful candidate will be a key member of a multi-disciplinary team, responsible for the management of support services to the Asset Registration and Network Records functions ensuring that our geospatial information and asset systems are updated and maintained in order to ensure the accuracy of our records to the wider business.


The post holder will be required to build strong relationships across the business and with a number of key external stakeholders, customers and contractors.

Knowledge, skills, qualifications and experience:

  • Good level PC literacy, with the ability to learn and use a variety of systems with fast and accurate keyboard skills.
  • Proficient in the use of Microsoft desktop applications, including, Word, Excel and PowerPoint.
  • Good general education – to GCSE standard
  • Be able to correctly interpret data supplied from a wide range of field staff and contractors and to understand when data supplied could be inaccurate
  • The ability to collaborate effectively with internal and external stakeholders.
  • Be able to work on his/her own initiative and apply a pragmatic approach to problem solving. In order to ensure that workloads are managed effectively he/she must also have the ability to work as part of the team.
  • Comprehension of Company Policies, Regulatory Policies and Procedures.
  • Ability to work in a pressured environment as part of a highly focused team.
  • It would also be considered an advantage if the candidate had experience in;
    • SAP CRM
    • GI System (NetMAP)
    • Workflow Management Tools or Tracking Databases
    • A practical understanding of the electricity distribution network, plant & equipment at all voltages


Full training will be given to suitable candidates.

Health & Safety Responsibilities

Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.

Employees will ensure they fully understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and particularly where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied.

Employees need to be aware that for some craft and operational roles that work at height, or use fall arrest devices, there is an upper weight limit of 116Kg due to maximum safe working load of the safety equipment that is used.

If in doubt ask!


We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

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