Bids Executive – Business Development 178 views

Job Summary

 

Blake Morgan is one of the UK’s leading full service law firms, with offices in London, Cardiff, Thames Valley and the South Coast region. We provide our clients with practical and straightforward legal advice whatever their regional, national and international requirements.   Our clients are commercial business, not-for-profit organisations, government agencies and private individuals.  We are looking for a Business Development Executive to support our Thames Valley region and Commercial Services division.

Role Purpose

 

We are looking for a Bids Executive to join our Business Development Team to support our Bids Manager with the pitch and proposal process, from initiation to implementation.

The role of the Bids Executive is to assist the Bids Manager to ensure the effective and efficient management of the bids process for the firm.

Primary Responsibilities

Assisting with the review and production of bids materials

  • Management of documentation from Procurement Portals to aide Bid/No Bid discussions
  • Scheduling bid meetings and preparing agendas
  • Creating CV templates for tenders and coordinating their completion by lawyers
  • Providing support to the Bids Manager on strategic tenders to ensure delivery against agreed timetable
  • Supporting the Bids Manager in collating content from lawyers, including regular follow-up calls to ensure submission deadlines are met
  • Editing tender submissions  to ensure:o          appropriate and consistent use of grammar

    o          clear messaging

    o          correct formatting

    o          adherence to word counts
    (* Frequently to tight deadlines, whilst in discussion with the fee earner / often remotely – over the phone)

  • Formatting tender documents to ensure brand compliance and consistency
  • Managing and uploading tender submissions to Procurement Portals
  • Providing ad-hoc support and best practice guidance to the Business Development Managers

Administration and record-keeping for the bids team

  • Daily monitoring of the Procurement Portals to identify potential opportunities for consideration at Bid/No Bid stage
  • Working with the Bids Manager to maintain a database of boilerplate content, to be updated on an on-going basis
  • Maintaining a Tenders CVs log
  • Maintaining a database of Procurement Portal log-in details
  • Making updates to the Bids Register to log all tender opportunities across the business
  • Supporting the Bids Manager in producing a monthly Bids Report for the Executive Management Team

Special projects

  • Other projects – involvement in a variety of internal projects to improve bid information flow, analysis and best practice within the firm for example:
  • Supporting the Bids Manager in implementing a proposals / credentials toolkit to assist the business in becoming more self-sufficient – particularly for lower value/non-strategic bids
  • Working with the Bids Manager to create a suite of templates to support the various stages of the tender lifecycle

 

Skills & Experience

 

The Person Specification

Relevant Experience

  • 2-3 years of previous bids/tender experience
  • Legal or other professional services sector experience preferred but non-professional services experience considered
  • Writing and editing copy for client facing documents

Key Skills:

  • In depth understanding of the bidding process
  • Excellent writing skills and attention to detail
  • Editing skills – ability to turn information provided from other parts of the business into consistent client facing language
  • Motivated and confident with good communication skills
  • Excellent project and time management skills – with ability to juggle different bids at the same time and prioritise
  • Strong document production skills (MS Word)

Personal Qualities / Behaviours:

  • You should be diplomatic, tactful and a good team player
  • Resilient, enthusiastic and highly organised
  • Creative, imaginative, prepared to try new ideas
  • Exhibits approach and behaviours consistent with the firm’s core values
  • Willingness to travel our network

Our Culture and Environment

We prIde ourselves on our commitment and care for our staff, our clients and our communities and this commitment is written into Our Principles – it’s part of the way we like to do things.

We work as one team and believe in supporting our colleagues to strengthen the firm. We act honestly and openly in all that we do. We care for our communities and encourage all our people to actively participate in our sports, social and charitable activities. We also offer opportunities to develop your skills and knowledge and to progress within the firm via our Blake Morgan Academy.

Blake Morgan strives to create and maintain a positive, non-discriminatory work environment. We will ensure that all applications for vacancies will be considered without discrimination against any person on the basis of race, colour, religion, disability, nationality, ethnic origin, sex, sexual orientation, age or marital status.

Just some of the perks of working at Blake Morgan include:

  • 26 days annual holiday
  • Birthday holiday, should your birthday fall on a working day
  • A discretionary bonus scheme
  • Professional subscriptions
  • BUPA medical insurance
  • Pension scheme with a 5% employer contribution subject to 3% employee contribution
  • 4 x life cover
  • Season ticket loan
  • Enhanced maternity and paternity leave

Closing Date: undisclosed

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