Accounts Payable Supervisor 14 views

This role is in the Accounting & Reporting team within Finance. The Finance Team’s objectives are:

  • Get the Basics Right:Pursue opportunities to drive synergies, economies of scale and service delivery improvement through centralisation of common activities across the businesses. Drive better processes and governance to create a culture of personal responsibility over spend
  • Drive Simplicity:Develop and implement a single Finance Operating Model to aid the simplification and harmonisation of activities and processes. Drive informed investment decisions, performance and capital allocations across the group
  • Deliver Plan Zero:Create lean and effective organisations with renewed focus on talent investment to empower people considering development and career potential

What will I be doing?

The role of the AP Supervisor is to be an experienced steady hand in the running of the AP Function. This means using their experience and knowledge to drive down supplier contact, maximise automation and minimise late payments. Working escalated tickets and drafts thoroughly is core to the role but in addition they will need to analyse data from JIRA, Workday and OSV and take appropriate action to achieve greater efficiencies in the team. They will also demonstrate effective communication with both internal and external stakeholders and act as a first point of contact for urgent payments, erroneous postings and escalated tickets. This role also includes line management of the AP clerks, ensuring that the clerks are fully supported in their roles in terms of training, company policy, access to tools, AP best practices and being confident in their roles.

In this role you will be responsible for:

  • Accounts Payable
  •  Managing the shared Finance inboxes (JIRA), responding to supplier queries and triaging tickets
  • Ensuring supplier data is kept up to date and fixing gaps
  • Monthly Trade payables reconciliation
  • Investigate aging and outstanding items
  • Maximising the use and efficiency of AP automation – educating suppliers and buyers, consolidating invoices
  • Working draft invoices to resolution
  • Analysing draft numbers to find root cause resolutions
  • Working with Treasury to clear cash prepayments
  • Minimising late payments and assisting the AP manager in the payment practices reporting
  • Ensuring weekly KPIs are completed correctly
  • Completing monthly supplier reconciliations and reviewing clerks recs
  • Flagging broken approval routes and approval route changes
  • Ask Finance – responding to escalated internal queries to support the business
  • Assisting with audit queries
  • Line managing 2-3 AP Clerks
  • Supervising their work, helping them deal with escalated tickets and problem suppliers and delivering training
  • Holding regular 121s, supporting their development and setting goals
  • AP Automation
  • Maintaining rules, dealing with support cases, setting up new companies with AP automation services
  • Participating in Quarterly Business Review Meetings
  • Ensuring support cases are responded to quickly
  • Analysing the weekly document report to identify submission errors and correcting supplier behavior
  • Accounts Receivable
  • Raising sales invoices
  • Creating customer accounts
  • Completing the monthly Trade Receivables reconciliation
  • Reporting outstanding balances to relationship managers to chase timely payment
  • Continuous Improvement / Integration projects
  • Assisting with the integration testing of new entities
  • Leading on consolidation of corporate entity projects
  • Identifying areas for improvement and delivering solutions
  • Delivering PO training to support the business’ buyers
  • Creating and updating process notes

Is this the job for me?

This role requires a background which reflects some or all of the following elements:

  • Subject Matter Expert in Accounts Payable function and processes
  • Thorough approach to work with great interpersonal skills
  • Comfortable working in a rapidly changing environment and who is comfortable proposing, justifying, initiating and implementing change
  • A desire to continual seek out improvements in all areas of the role
  • Working towards Certification in Accounting preferable (AAT, ACCA, CIMA etc)

You should be diligent with a preference for attention to detail, and be willing to dig and investigate at depth to resolve problems. You should also be team-oriented with a demonstrated track record in coaching.

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